DATED GUIDELINES FOR THE RANKING TENURE REVIEW PROCESSES	No. 8-23	Rev. 7-1-97
		Date 4-1-79

OLD VERSION

POLICY

The following dated guidelines are established for use in the ranking and tenure review processes each year. These dates are approximate and shall be considered as guidelines, not exact procedural time lines. Exceptions to these dated guidelines may be made with good cause. The guidelines identify when the ranking tenure evaluation committees are to be established and when these committees and individuals must complete their review of candidates' files. All faculty who will be absent from campus during the year should leave a forwarding address with their department chair. Candidates should receive written notification of the recommendation made at each step of the review process.

Normally to be Completed Prior to:

September 15 The department chair, in consultation with the dean, identifies the names of the candidates for tenure and for advancement in rank and their years of service under the present rank.

September 21 Potential candidates for promotion during the following year are notified by deans as to their right to peer review.

October 6 Faculty members applying for promotion during their final year of the minimum eligibility period or thereafter must request a review in writing to their department chair with a copy to their dean. If the provost, the dean or the department chair wishes to recommend early advancement in rank or early tenure of outstanding candidates with exceptional qualifications, the recommendation shall be made by this date. Candidates for promotion who do not already have a peer review committee should have it established at this time.

October 6 The faculty in each college shall nominate individuals to go on a college wide ballot for the election of the college Ranking Tenure Evaluation Committee. (PPM 8-27) The individuals making the nominations shall check with the nominees to see if they are both willing and eligible to serve. Names of the eligible nominees shall then be forwarded to the dean for inclusion on the college ballot.

October 20 Annual election of the members of the college Ranking Tenure Evaluation Committee (PPM 8-27).

October 25 If a faculty member (candidate), the department chair, the dean or the provost wishes to request an additional tenure review of the candidate they shall do so by this date. (PPM 8-18).

November 1 The department chair is to inform, in writing, all probationary faculty members up for review and all faculty who are being considered for advancement in rank that their files must be updated by February 1.

November 1 The department chair forwards a list of all departmental candidates for review, for advancement in rank, and for tenure to all departmental faculty members, including those on leave or otherwise absent from campus for the year, and informs these faculty of their right to submit their written recommendations concerning those being considered for tenure or for advancement in rank. These written recommendations must be submitted to the chair of the department Ranking Tenure Evaluation Committee by January 15. (PPM 8-29)

November 1 The departmental Ranking Tenure Evaluation Committees are established. (PPM 8-26) The deans shall provide them with copies of the promotion and tenure criteria and with the promotion and tenure summary sheets.

November 1 If the department peer review committee is not to be the department Ranking Tenure Evaluation Committee, that separate peer review committee shall be established by this date.

November 1 That department chair is to inform, in writing, all probationary faculty members up for review and all faculty who are being considered for advancement in rank that their files must be updated by February 1.

November 1 The department chair, in consultation with the dean, identifies the names of the candidates for tenure and for advancement in rank and their years of service under the present rank.

November 1 The department chair forwards a list of all departmental candidates for advancement in rank and for tenure to all departmental faculty members, including those on leave or otherwise absent from campus for the year, and informs these faculty of their right to submit their written recommendations concerning those being considered for tenure or for advancement in rank. These written recommendations must be submitted to the chair of the department Ranking Tenure Evaluation Committee by January 15 (PPM 8-29).

November 15 Annual election of the members of the college Ranking Tenure Evaluation Committee (PPM 8-27).

November 15 The dean convenes a meeting for all college faculty in the tenure review process (any faculty may attend) and for faculty who are being considered for advancement in rank. At that time, the dean distributes to all candidates for tenure and for advancement in rank appropriate tenure and promotion policy criteria and discusses criteria, professional files, tenure and promotion processes and faculty rights and responsibilities pertaining to tenure and promotion processes. The college tenure and promotion committee will also attend this meeting to answer pertinent questions from candidates.

November 15 The dean informs the provost of the names of the candidates for tenure and for advancement in rank and their years of service under their present rank.

January 24 The results of department peer evaluations, including those produced by the departmental Ranking Tenure Evaluation Committee, shall be placed in the candidates' professional files along with any other materials the Committee deems appropriate (PPMs 8-11 and 8-29).

January 24 The department Ranking Tenure Evaluation Committee chair forwards to the candidates copies of the recommendations from the departmental faculty and informs all candidates of their right to prepare a written statement and schedule a personal appearance if desired. (Meetings must not be held prior to one week after such notice.)

February 1 The candidate may submit written statements on any information in the professional file to the department chair for placement in the candidate's professional file.

February 1 Candidates' professional files are complete and ready for review.

February 12 The dean convenes the college Ranking Tenure Evaluation Committee to elect a chair and set dates for meetings.

February 15 The department Ranking Tenure Evaluation Committee chair reports the findings and recommendations of the Committee, in writing, to the candidate and sends a copy to the dean for inclusion in the candidate's file and informs the college Ranking Tenure Committee chair that the files are ready for review.

February 20 College Ranking Tenure Evaluation Committee chairs shall inform candidates, in writing, that they have five (5) working days to request, in writing, a hearing before the Ranking Tenure Evaluation Committee.

March 6 The college Ranking Tenure Evaluation Committee completes their review of the files and makes their recommendations. The college Ranking Tenure Evaluation Committee chair informs the candidates of the results of those evaluations, in writing, and sends a copy to the dean for placement in the candidates' files along with a notice that the files are ready for review (PPM 8-31).

March 18 The dean reviews the files, makes recommendations and informs the candidates, in writing, as well as places the recommendation in the candidates' files. The dean then informs the provost that the files are ready for action by the provost and also notifies the provost of those files that require action.

April 1 The provost reviews all cases where there is a conflict in the recommendations at some level and any other cases they see fit to review. The provost then forwards a copy of the recommendations to the faculty member concerned, to the department chair, the dean and to the president, if the president desires them. The provost also notifies all candidates of their right to file an appeal on due process grounds within ten working days to the Faculty Board of Review and their right to appeal before the Board (PPMs 8-34 and 9-9).

April 15 The department chair completes the assessments of the probationary faculty within the department who are in their second year's progress towards tenure and sends a written report to the candidate, the candidate's dean and a copy for inclusion in the candidate's professional file. (PPM 8-18)

May 1 The president or the designate forwards the recommendation to the Board of Trustees. (The provost informs faculty members, committee chairs, deans and department chairs of action taken by the Board of Trustees as soon as the Board has acted.)

The provost gives timely written notice (PPM 8-16) to regular full-time faculty members whose contracts will not be renewed at the end of the next academic year or who will be continued with substantially reduced status.