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ATTENDANCE TRACKING FOR FINANCIALLY-AIDED AND VETERAN STUDENTS | No. 6-6A | Rev. |
| Date 6-14-90 | |||
I. GENERAL INFORMATION
Title IV Regulation 690.80
Student Withdraws, Drops Out, or is Expelled Before First Day of Class
All funds paid to a student for a payment period under the Pell Grant, SEOG. . . and
Perkins Loan programs, whether for institutional or non-institutional costs, are
considered to be an overpayment if the student officially withdraws, drops out, or is
expelled before his or her first day of class of that payment period. For these purposes,
if the institution is unable to document the student's attendance at any class during the
payment period, the student is considered to have dropped out before his or her first day
of class.
The institution must return the overpayment to the respective Title IV programs in the
amount that the student received from each program.
"Certification of Students Under Veterans' Laws," prepared by the American
Association of Collegiate Registrars and Admissions Officers, has a similar regulation:
7.04 Institutional Liability
The reporting of changes in enrollment is a twofold responsibility involving the
student and the institution. . . The certifying official is responsible for submitting
information regarding (1) changes in hours of credit or enrollment, (2) unsatisfactory
progress or conduct, and/or (3) interruption and termination of attendance of each
veteran, serviceperson, reservist, or eligible person. These events must be reported (and
received by the DVA) no later than 30 days after the occurrence.
II. POLICY
Weber State will comply with these regulations to assure the institution's continuing
participation in Federal programs that benefit students and to avoid institutional
liability.
III. PROCEDURE
A. Training - Faculty training programs will be provided regularly to inform
faculty of the regulations and procedures developed to comply with the regulations.
B. Identification - Financially-aided and Veteran students will be identified on
the official rolls and the Final Grade Reports.
C. Attendance - Instructors will track students identified as financially-aided or Veteran students on their rolls, and if students so identified officially or unofficially withdraw from their class, the instructor will record the last date of attendance. The last date of attendance will be recorded on the Final Grade Report, along with the grade reported for the student.
D. Distribution of Funds - Funds awarded to eligible students, which are
identified as residue (used for other than tuition and fees, books, supplies, and room and
board), will be distributed following the third week of each quarter. Students will
provide to the administration evidence from their instructors that they are attending, and
that their names appear on the third week, or official class roll.