CREDIT CARDS	No. 5-25i	Rev.
		Date 2-23-83

I. PURPOSE

To set forth the policy and procedure for use of approved credit cards by University personnel while on University business.

II. POLICY

A. The Purchasing Department has the responsibility for authorizing the issuance of and to account for all credit cards issued to the University or any of its operating units.

B. The Purchasing Department is responsible for making payment of all University obligations incurred through the authorized use of credit cards.

C. The head of each operating unit to which credit cards have been issued is responsible for controlling the use of such cards in accordance with the policies and procedures set forth herein. Persons to whom a credit card has been issued on a temporary basis are responsible for use of the card in accordance with policies and procedures set forth herein.

III. PROCEDURES

A. Issuance

1. The Purchasing Department will arrange for a credit card to be issued upon submission of a request by the department chair or other head of the operating unit.

2. Credit cards requested in the name of Weber State University must be obtained by the Purchasing Department. Such credit cards will be imprinted "Weber State University Authorized Rep."

3. Personal credit cards are not authorized to carry the name and/or address of the University. Payment of billings to the University for purchases made with personal or unauthorized credit cards will be the responsibility of the purchaser.

4. A credit card will not be issued in the name of an individual officer or employee of the University.

B. Use and Payment

1. Gasoline Credit Cards

a. Gasoline credit cards are issued at the Vehicle Fleet Office.

b. Using departments have the responsibility to accumulate all sales slips and return to the Vehicle Fleet along with credit card.

2. Automobile Rental Credit Cards

a. Automobile credit cards are issued at the Purchasing Department.

b. Using departments have the responsibility to accumulate all rental slips, stamped with appropriate cost code, and return them to the Purchasing Department along with the credit card.

c. No CDW or PAI insurance is allowed at University expense.