GRADING POLICIES AND PROCEDURES	No. 4-19	Rev. 9-12-95
		Date 4-20-77

I. TABLE OF CONTENTS

A. Grade Point Average Calculation

B. Reporting and Changing of Grades

C. Audit

D. Credit/No Credit

E. Grade of Incomplete

F. Grades of Temporary "T"

G. Withdrawal from Individual Classes

II. POLICY

A. GRADE POINT AVERAGE CALCULATION

1. The cumulative grade point average (GPA) is calculated by dividing the total number of grade points (the number of credit hours per course taken multiplied by the numerical value shown below for the grade received in each course) by the total number of credit hours taken. Only letter grades (A through E and UW as defined in A.2. below) are used in computing the grade point average.

2. The responsibility for grading and evaluating the academic performance of students shall rest with the faculty. Grades are assigned as follows:

Grade Numerical Value

A Excellent 4.0

A- Excellent 3.7

B+ Good 3.3

B Good 3.0

B- Good 2.7

C+ Standard 2.3

C Standard 2.0

C- Standard 1.7

D+ Substandard 1.3

D Substandard 1.0

D- Substandard 0.7

E Failure 0.0

UW Unofficial Withdrawal 0.0 (See Section G.3.)

3. Other grades may also be assigned using the symbols shown below which indicate the status of a student's progress in a course but are not used in calculating the GPA. These symbols and how they are used are as follows:

Symbol Description

AU Audit: The student was allowed to attend a class without earning either a grade or credit for the class. (See Section C in this policy regarding audited courses.)

CR Credit: The student is given credit for a course which they attended after registering for the course on a pass/fail basis and earning at least a C-. (See Section D in this policy regarding CR/NC registration.)

I Incomplete: The student was unable to complete the course for a legitimate reason (such as an accident or illness) after having completed a substantial portion of the required work. (See Section E in this policy regrading the incomplete grade.)

NC No Credit: The student registered for the course on a pass/fail basis and earned less than a C-. (See Section D in this policy regarding CR/NC registration.)

NG No Grade Reported: The instructor has not yet reported a grade for the course. This symbol is used for the quarterly report of grades only and does not appear on the student's transcript.

T Temporary Grade: This symbol is used for courses that will continue in the subsequent quarter and a final letter grade will be issued when the course is completed. (See Section F in this policy regarding the T grade.)

W Withdrawal: The student withdrew from the course between the third and seventh week of the quarter. See Section G in this policy regarding withdrawing from a course.)

B. REPORTING AND CHANGING OF GRADES

1. Final grade forms shall be made available to instructors via the appropriate dean's office prior to the close of each quarter. Grades are to be recorded on the appropriate forms and returned in person to the Recording office within 72 (seventy-two) hours following the last examination each quarter.

2. Changing grades which have already been assigned and recorded is the sole responsibility and prerogative of the faculty member who taught the particular class and student. Grade changes submitted by others, such as department secretaries, dean's secretaries or work study employees will not be accepted by the University Registrar's Office. In the event that a faculty member is deceased, no longer employed at Weber State University or not available by any reasonable means, grade changes will be accepted only from the appropriate department chair.

3. Copies of all grade changes are sent to the faculty member who initiated the change and to the department chair.

C. AUDIT

1. Students registering to audit a class will pay tuition and fees per the current tuition and fee schedule.

2. Students in regulated programs, i.e. Financial Aid, Athletics, etc., (See PPM 4-17B, Satisfactory Progress for Students Participating in Regulated Programs) will be subject to respective program guidelines for audit registration.

3. Because of space and facility limitations, some classes may not be open to audit.

4. Students who plan to audit a class may select that option at registration.

a. All class rolls including temporary rolls will indicate a student's audit status.

b. Final approval for audit attendance is the prerogative of the instructor.

5. Students may change a course to audit through the sixth week or through the first 60% of the quarter with instructor approval.

6. Audit students failing to attend class may be issued a "W" grade at the discretion of the instructor any time. This provision does not imply an obligation to take attendance.

7. The definition for audit on the back of the transcript will indicate: "No grading criteria, attendance not verified."

D. CREDIT/NO CREDIT

The basic objective of credit/no credit grading is to allow students the opportunity to enroll in classes on a pass/fail basis outside of their major or minor without impacting their GPA.

1. Eligibility of Students for Credit/No Credit Grading

a. Freshmen students may take no more than one class per quarter on a credit/no credit basis.

b. Students with 45 or more credit hours who have a cumulative GPA of 2.0 or above may register for no more than two classes per quarter on credit/no credit basis.

2. Criteria for Credit/No Credit

a. A maximum of 30 hours of credit/no credit in elective courses may be used for graduation.

b. Classes taken on a credit/no credit basis will not satisfy major, minor, general education, or specific course requirements with the exception of those courses or programs of study approved by the University Curriculum and General Education Committee.

c. Grades on the credit/no credit system are not included in computing the term or cumulative grade point average. A grade of credit is recorded only for letter grades of C- and above.

d. Students who change their Program of Study must take a Change of Program to Academic Records and request the grade be changed to the letter grade issued by the instructor if a credit/no credit course applies to the new Program of Study.

e. Grades for credit/no credit courses will not be used to satisfy the repeat-course policy.

f. Choice of credit/no credit registration should be made at the beginning of the quarter, but a student may change classes to credit/no credit status during the first six weeks (or 60 percent) of the quarter. When students withdraw from a credit/no credit class, they withdraw under the current procedure for withdrawal.

g. The class instructor will not be notified if a student is taking a class for a credit/no credit grade and will give only letter grades on the Final Grade Report to the registrar. The Registrar's Office will convert the letter grades to credit or no credit.

h. Students who stop attending classes for which they are registered credit/no credit without properly withdrawing, will receive a UW (unofficial withdrawal) grade, which is counted as an E when grades are computed.

E. GRADE OF INCOMPLETE

1. An "Incomplete" may be given by an instructor only when the student who, after having completed a substantial portion of the required work, is unable to complete the class work for a legitimate reason (such as illness or accident) and, in the opinion of the instructor, could complete the required work without reregistering for the class.

2. When giving an "Incomplete," the instructor must file a Report of an Incomplete with the academic department and the Office of the Registrar, specifying in detail: (1) what work must be done in order to remove the "Incomplete" grade, (2) the time deadline for completing the work which must not be longer than a 12-month period following the receipt of the "Incomplete," and (3) the letter grade which is to replace the "I" if the work is not completed. The student must sign the report and be given a copy of the report by the instructor at the time the report is prepared.

3. An "Incomplete", unless changed by the instructor before the deadlines described in 2 above, remains on the official Permanent Record Card and the Instructor's Final grade Report until the date specified by the instructor (see 5 below). After that date, the "I" will be changed to the grade specified by the instructor or will be changed to the grade submitted by the instructor on an Authorization of Grade change form prior to that date. When the form has been properly approved, the department and the student will be provided a copy of the change of grade.

4. While the course is being carried as an "Incomplete" on the student's record, it will not be used in calculating grade point average nor accepted for credit toward graduation.

5. Students must complete course work for any Incomplete grades prior to graduation in a time frame that will allow an Authorization of Grade Change Form to be completed ten (10) days prior to graduation. If the incomplete work is not completed, the graduate's transcript will have the grade recorded that was negotiated at the time of receiving the Incomplete grade. "I" grades cannot appear permanently on a graduate's transcript.

6. For good reasons, a student may petition the appropriate department for additional time to complete the work. Generally, an extension of time will not be longer than one more quarter. Any authorized extension of time will be specifically shown on the petition. If the petition is approved, a copy of the petition will be sent to the appropriate instructor.

F. GRADES OF TEMPORARY "T"

1. A "T" grade is given for those courses so structured as to require grading of students to be done in a quarter subsequent to that one in which the course begins. All such courses must have the approval of the department offering the courses and the Curriculum and General Education Committee. A letter grade (A, B, C, D ,E) or CR/NC must be given by the instructor at the time the required work is to be completed.

2. The "T" grade shall be used by instructors in two ways.

a. Institutional Incomplete: When a course is extended beyond the normal ending date of the quarter during which it begins, the instructor must give a "T" Grade for registered students in the class. The instructor may give the grade in blanket fashion by submitting a "Report of a 'T' Grade form," listing the class by name and number, and indicating the termination date of the course during the following quarter. The final Grade Report to the Registrar should be retained by the instructor who will complete the form and return it to the Registrar within 72 hours of the time stipulated for the completion of the work. The Records office will then process the grades, changing the "T" grade to the grade designated on the Final Grade Report for each student registered for the course. The "T" Grade shall not be computed in the student's grade point average while on the transcript, and the credit shall not count toward the total hours completed.

b. Student Incomplete: The "T" Grade shall be used by instructors for courses designed to be completed by students on an individualized basis which may extend beyond a quarter. Those courses which require continued individualized instruction and advising by a faculty member must be registered for during the subsequent quarter. The "T" Grade for the course remains on the transcript permanently for the quarter in which it was initiated. The final grade for the course would be recorded the quarter in which the work is completed. The "T" Grade indicates that the course is being continued in the subsequent quarter and will not be computed in the student's grade point average nor will the credits be counted toward total hours.

G. WITHDRAWAL FROM INDIVIDUAL CLASSES

1. Students may withdraw from individual classes during the first six weeks or 60% of the quarter. Students may not withdraw from individual classes during the final four weeks or remaining 40% of the quarter but may withdraw completely from the university during any given quarter up to and including the last day of instruction prior to final exam week. (See PPM 6-7, "Withdrawal from the University.")

2. No entry will appear on the transcripts of those students who drop individual classes during the first three weeks or beginning 30% of the quarter. A "W" grade will appear on the transcripts of students who withdraw from individual classes between the end of the third week and the end of the sixth week.

3. Students who stop attending a class without officially withdrawing from that class will receive a "UW" (Unofficial Withdrawal) for that class. The procedure and deadlines for making registration changes are published each quarter in the class schedule.