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ACADEMIC RULES, REGULATIONS AND STANDARDS | No. 4-17 | Rev. 7-1-97 |
| Date 4-20-77 | |||
I. POLICY
Weber State University requires students to maintain a minimum grade point average and
declare their program of study within a certain period of time. In addition the
University, in compliance with Federal, State and Institutional regulations, will monitor
satisfactory progress, which includes monitoring academic and required credit-hour
progress, of students participating in regulated programs.
II. GRADE POINT REQUIREMENTS
Weber State University students are required to maintain a cumulative grade point
average (GPA) of at least a 2.00 or C average. A student whose cumulative GPA is below the
required C or 2.0 level will be placed on academic warning, probation or suspension.
A. PROCEDURE
1. Academic warning, probation and suspension for students who have accumulated less
than 90 quarter hours of credit or 60 semester hours of credit (Freshman- or
Sophomore-level students) are defined as follows:
a. Minus Points are calculated by using the following formula:
(GPA-2.0)x(GPA hrs) = minus points
Example: (1.8-2.0)x(40 cr) = -8
b. Academic Warning: one to ten minus points.
c. Academic Probation: eleven or more minus points.
d. Academic Suspension: students whose term GPA is less than 2.0 while on probation
will be suspended from the institution.
(1) Students who are academically suspended from Weber State University will be
required to remain out of school for a minimum of one academic term.
(2) Students who are suspended a second time will be required to remain out of school
for a minimum of one calendar year.
(3) Students who are suspended a third time will be required to remain out of school
for five years. Those who elect to return after five years will be required to complete 12
credit hours within two academic terms, with a 2.50 or better GPA, in order to continue.
If they are successful, the Academic Renewal policy (see PPM 4-19) may be applied to their
record if applicable and they will be allowed to continue for a subsequent term in good
academic standing.
(4) Students who are suspended a fourth time will be denied further access to the
university.
2. Students who have accumulated more than 90 quarter hours of credit or 60 semester
hours of credit (Junior-level) must maintain a cumulative GPA of 2.0. Students whose
cumulative GPA falls below a 2.0 will be placed on probation and must earn a term GPA of
at least 2.5 each term until their cumulative GPA is at least a 2.0.
3. Students will be eligible to participate in university-related programs and
activities, unless prohibited by specific program requirements, until they are suspended
from the institution.
4. Students who have been placed on academic warning or probation will be strongly
encouraged via a grade report message to seek advising from Academic Advisement or their
academic department.
III. DECLARATION OF PROGRAM OF STUDY
A. PROCEDURE
1. All Weber State University degree-seeking students will declare a program of study (major, minor if required, and degree by the deadline corresponding to their intended degree:
Institutional Certificates - during the first term of enrollment
Associate Degree orInstitutional Diploma - by the time 36 quarter or 24 semester hours have been completed
Bachelor Degrees - by the time 72 quarter or 48 semester hours have been completed
Graduate Degrees - during the first term of enrollment
2. Student records will be reviewed electronically on a term basis. Students found in
non-compliance will be notified and a hold will be placed on their registration until a
program of study has been declared.
IV. SATISFACTORY PROGRESS FOR STUDENTS IN REGULATED PROGRAMS
A. DEFINITIONS
1. Regulated Programs: Extra-curricular and financial aid programs required to monitor
academic and required credit-hour progress of participating students. Regulated programs
include, but are not limited to financial aid, academic and activity scholarship, work
study, intercollegiate athletic, international student, veteran and student-activity
programs.
2. Participating Student: A student who has made application to and has been accepted
in a specific regulated program.
3. Required Credit Hours: General education hours, specific university requirements,
major and minor hours including electives required for the major/minor and prerequisite
courses and general electives required for the completion of a degree.
a. Required credit hours prior to a student's declaration of a program of study will be
based on the requirements for the Associate of Arts or the Associate of Science in General
Studies, including the electives within those degrees.
b. Required credit hours for students completing more than one major, more than one
minor or a minor not required by their major will be based on the first complete single
program of study listed.
c. Required credit hours for students completing more then one program of study at the
same time (i.e., A.S. and B.S.) will be based on both programs.
4. Satisfactory Progress/Academic Standard: Adherence to university academic standards
as defined by Section II of this policy. Students will be allowed to participate unless
they are suspended from the institution or terminated based on criteria established by the
specific regulated program.
5. Satisfactory Progress/Required Credit-Hour Standard: Completion of a specific number
of credit hours and satisfactory progress toward the completion of a degree.
a. The minimum number of credit hours the participating student is mandated to
satisfactorily complete is determined by criteria established by the specific regulated
program.
b. Satisfactory progress toward a degree is defined as the satisfactory completion of a
minimum number of required credit hours (see IV.A.3. above). If a student satisfactorily
completes more than the minimum number of required credit hours in a term, the excess
hours will be banked to compensate for a possible required credit-hour deficit.
B. PROCEDURE
1. This policy will be implemented in stages. The first stage will establish a manual evaluation with appropriate warning, probation and disqualification penalties for students participating in intercollegiate athletics. The second stage will establish an electronic evaluation with appropriate penalties for other regulated students.
2. Students not meeting the required academic standard (see A.4.) will be placed on
probation or disqualified from participation according to the criteria established in
Section II of this policy.
3. Students suspended due to academic standard deficiencies will be required to reapply
to the specific regulated program (athletics, financial aids, etc.) for participation.
4. Students not meeting the required credit-hour standard (see A.5.) will be placed on
probation or disqualified from participation in the specific regulated program according
to the following criteria:
a. Freshmen and Sophomores (less than 90 quarter or 60 semester credit hours)
(1) Warning: a deficit of 1-10 quarter or 1-6 semester credit hours.
(2) Probation: a deficit of 11 quarter or 7 semester or more required credit hours.
(3) Disqualified from participation: students will be disqualified if they fail to
reduce their deficit required credit hours by two credits each term while they are on
credit-hour probation.
b. Students who have accumulated more than 90 quarter or 60 semester credit hours
(Junior-level)
(1) Such students who have one or more deficit required credit hours will have one term
on probation and during that term must reduce their deficit by at least two credit hours.
(2) Students failing to reduce their deficit by at least two credit hours per term will
be disqualified from participation.
5. Students disqualified from participation due to a deficit of required credit hours
may regain eligibility to the regulated program by:
a. Continuing to enroll outside the regulated program and reducing their deficit to
zero.
b. Continuing to enroll outside the regulated program and reducing their deficit to
within the warning category and requesting approval to participate through an authorized
regulated program committee and eligibility supervisor. If approved to participate, their
continued participation would be based on reducing their required credit-hour deficit by
two credit hours per term until they have a zero deficit.
6. Credit counted toward satisfactory completion of the required credit-hour
requirement must be in accordance with institutional policy.
a. Grades must meet the minimum graduation requirement for each course and program.
b. Courses not repeatable for credit will count towards satisfactory completion only
the first time an acceptable grade is earned.
7. Developmental courses will be counted toward required credit load only if they are
taken during the first 36 quarter or 24 semester credit hours of collegiate enrollment.
Exceptions must be approved by an authorized regulated program committee and eligibility
supervisor.
8. Records of participating students will be reviewed electronically on a term basis.
If a satisfactory progress deficiency is identified, the student will be notified via a
grade report message as to the type and the extent of the deficit. Students not meeting
satisfactory progress requirements will be encouraged, via a grade report message, to seek
academic guidance from an advisor.
9. Participating students desiring to change their major will begin their new major
with the same deficit required credit hours they had accumulated in their previously
identified major.
10. Transfer students will begin with zero deficit required credit hours regardless of
their previous academic program, but their transfer hours and GPA will transfer according
to institutional policy.
11. A student will be allowed to work on one program of study in each of the three
different degree areas at a time; for example, a student could concurrently be working on
an IC in Nursing, an AS in General Studies, and a BS in Gerontology and could be tracked
for progress in all three programs.
12. A student will be allowed to pursue only one major and one minor in a program of
study. Exceptions must be approved by the department chair of the currently declared
major.
13. A student who is disqualified because of registration problems with closed classes
will be allowed one extra term probation if the registration log shows that the student
attempted to register for required courses.
14. Students will be referred to individual regulated program offices for additional
requirements and guidelines.
C. ADDITIONAL REQUIREMENTS
Standards higher than the minimum requirements here outlined and higher than those mandated for participation in outside regulating organizations may be established by individual programs according to procedures in the program's approved policies. Appeals concerning these individual program requirements will be made directly to individual programs.