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ADMINISTRATIVE LEAVE | No. 3-27 | Rev. 11-9-89 |
| Date 2-15-78 | |||
I. REFERENCES
PPM 3-25, Faculty Sabbatical Leave
PPM 3-28, Special Leave
II. DEFINITION
An administrative leave shall be interpreted to mean a leave of absence with
compensation for a year or fraction thereof for an executive or
administrative/professional staff member.
III. POLICY
A. After a minimum of six years' full-time equivalent service at the University, on the
recommendation of the appropriate director or supervisor and with the approval of the
appropriate dean and vice president, the president and the Board of Trustees, an executive
or administrative/professional staff member may be granted leave of absence with pay for
the purpose of study, research or other pursuit, the object of which is the professional
improvement and advancement of the individual as well as increased usefulness to the
University.
B. The length of an administrative leave will be based upon such criteria as potential
contribution to the institution, nature of the leave and length of service of the
applicant. It is expected that the guidelines set forth in the sabbatical leave policy for
faculty members (PPM 3-25) will be followed.
C. Salary paid during the leave period will be a percentage of the applicant's rate for
the year in which leave is taken according to the following guidelines:
One year: 75%
Nine months: 78%
Six months: 83%
Three months: 100%
(I.e., gross annual salary would be 75%, 83%, 92%, or 100% of normal, respectively.)
These rates may be reduced appropriately when the applicant receives compensation during
the leave from sources outside the University.
D. Only applicants who have regularly held a twelve-month appointment will be eligible
for administrative leave during Summer Quarter.
E. In accepting an administrative leave, the applicant immediately agrees either to
return to the institution for at least one year immediately following the leave or to
refund the salary received during the leave.
F. An administrative leave is approved on the assumption that the full leave period
will be utilized for such purpose as to improve one's skills and proficiency in one's
assignment at the University. Any remunerative work in which the applicant is to be
engaged while on administrative leave must be approved by the appropriate vice president
and president. This limitation shall not forbid the acceptance by the applicant while on
leave of a scholarship or fellowship carrying a stipend for the purpose of study, research
or scientific investigation or the acceptance of a grant of money made for such purposes,
provided the acceptance does not impose duties and obligations on the recipient
incompatible with the general purpose for which the leave was granted.
G. When on administrative leave, the applicant's salary increase, promotion
consideration, and other appropriate benefits are to be the same as if he/she were on
regular duty Fringe benefits to the extent of existing policy will be provided during the
leave. Vacation will not accrue during the course of an administrative leave.
H. Applicants normally file a completed application for administrative leave of six
months duration or longer with the appropriate vice president at least six months prior to
the leave. Applicants should expect to be notified as to approval or disapproval within
two months of applying, unless extenuating circumstances preclude such notification.
Applications for leaves of less than six months should normally be filed at least three
months in advance.
I. Upon completion of an administrative leave, the recipient shall file with the appropriate vice president and director or supervisor a detailed report of activities during the leave and of the extent to which the purposes of the leave were met.