VACATIONS (NON-TEACHING PERSONNEL)	No. 3-20	Rev. 10-6-87
		Date 8-17-77

OLD VERSION

I. REFERENCES

PPM 3-2, Personnel Definitions

PPM 3-29, Leaves of Absence Without Pay

II. GENERAL INFORMATION

The vacation year is defined as the period beginning on September 1 and ending on August 31.  Maximum accrued vacation as defined in III, D below is calculated as of September 1.  However, for purposes of determining the vacation accrual rate (III, A and III, C below) and for determining the initial six (6) months of continuous service (III, D below), the employees' employment date will be used.

Vacation accrual occurs each pay period (twice a month). Employees must be hired on or before the 10th of the month to receive vacation for the first half of the month and on or before the 25th of the month to receive vacation for the second half of the month. Terminating employees must work through the 10th of the month to receive vacation for the first half of the month and through the 25th of the month to receive vacation for the second half of the month.

III. STANDARD VACATION POLICY

A. All full-time classified staff accrue vacation credits on a monthly basis as follows:

Years of Service Rate at Which Vacation is Credited

0 - 5 12 days per 12 months (1 day per month)

6 - 10 15 days per 12 months (1.25 days per month)

11 - 15 18 days per 12 months (1.5 days per month)

16 - 20 20 days per 12 months (1.67 days per month)

21 or more 22 days per 12 months (1.83 days per month)

Classified staff on less than 12-month appointments earn vacation at the appropriate rate for the months employed.  Increased vacation rates for these employees begin in the first month of the 6th, 11th, 16th and 21st years of service as calculated from their individual date of employment.

B. Executives accrue vacation at the rate of 1.83 days per month (22 days per 12 months).

C. Professional/administrative staff personnel accrue vacation credits on a monthly basis as follows:

Years of Service Rate at Which Vacation is Credited

1 - 5 15 days per 12 months (1.25 days per month)

6 - 10 18 days per 12 months (1.5 days per month)

11 - 19 20 days per 12 months (1.67 days per month)

20 or more 22 days per 12 months (1.83 days per month)

Professional/administrative staff on less than 12-month appointments earn vacation at the appropriate monthly rate for the years of service over the number of months they are employed.

Increased vacation rates for professional/administrative employees begin in the first month of the 6th, 11th and 20th years of service as calculated from their individual date of employment.

Where professional/administrative staff are employed in areas that have peak workloads and natural slow periods, the appropriate vice president may approve designated vacation periods and/or prohibit carry-over of vacation from year to year.  Such exceptions can be made to provide for continuity of operations and to prevent abuse of vacation accrual.

D. Accrued vacation may be used as it is accrued.  A maximum of 30 days' accrued vacation credit may be carried over from vacation accrual year to vacation accrual year.  Any vacation accrual in excess of 30 days will be lost if not used prior to September 1.  Exceptions to the "carry-over" provision may be granted by the appropriate vice president.  In no case will such an exception exceed a three-month "grace" period to utilize excess vacation.  Subject to the availability of funding, the maximum number of accrued vacation days for which payment is due upon termination is 30 days plus the current year's accrued vacation time.  Payment will not be made for holidays occurring after the last day on which the employee is present for work.

E. Vacations must be approved by the employee's supervisor, and employees are encouraged to use, rather than accumulate, vacation time.

F. Salaried classified staff, professional/administrative staff and executives on regular part-time contracts of 50 percent or more shall accrue vacation credits in proportion to the number of hours worked in a normal work day.

G. Department heads and supervisors will maintain Employee Absence Reports on all employees who accrue vacation credits.  The reports will be submitted monthly to the Payroll Department.