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HOURLY EMPLOYMENT (NON-TEACHING PERSONNEL) | No. 3-14 | Rev. 10-6-87 |
| Date 1-17-79 | |||
I. DEFINITIONS
A. Hourly Student Employees
All employees paid on an hourly basis who qualify as students for exemption from the
requirements to pay FICA and retirement.
B. Hourly Wage Employees
Non-students who work less than twenty hours per week average or less than 120
consecutive calendar days per year.
C. Work-Study Participants
Weber State University students working under special funding and subject to special
federal guidelines.
II. POLICY
A. The purpose of this policy is to create consistency in the employment of hourly
employees. It provides for centralized recruiting and adherence to approved pay
rates. (See PPM 3-60)
B. With the exceptions of career employees on supplemental hourly pay, all hourly
employees are subject to hourly employment policies and procedures.
C. It is Weber State University policy to fill hourly positions with Weber State
University students. Exceptions must be approved by the appropriate vice
president. Exceptions will be considered only when a supervisor can establish that
the job cannot be filled by a student employee.
III. PROCEDURE
A. Work-study participants are selected through procedures outlined by the Financial
Aids Department. Requests for work-study students should be directed to the Office
of Career Services, which will post the opening and refer qualified students.
B. Requests to fill hourly openings are to be referred to Career Services. All
hourly applicants will be routed through Career Services to provide for consistency and
equal opportunity. The procedure is as follows:
Step 1 The supervisor or department chair will notify Career Services of an hourly
opening in the department or area.
Step 2 The supervisor or department chair will allow two days for Career Services to
refer qualified applicants before making a formal selection. During this two-day
period, Career Services will advertise the opening as widely as possible on campus.
If Career Services cannot provide candidates within two days, the department or area may
begin to look for a non-student, utilizing their own resources or the Personnel Department
files on available non-students. At the same time, Career Services will continue its
search for qualified students.
Step 3 The supervisor or department chair will accept for interview only those
candidates referred by Career Services with appropriate applications.
Step 4 After selection, the supervisor, dean or department chair will send the
following documents to Career Services for further processing: 1) the response slip at the
bottom of the application, 2) a completed PAR and 3) a completed I-9 form verifying
employability under Immigration Control statutes. If an applicant is not selected, the
supervisor, dean or department chair will send the entire application back to Career
Services after filling out the slip at the bottom of the application.
C. Career Services will provide expedient service and simple referral procedures.
Candidates for hourly jobs must be referred to Career Services even though they may
contact the requesting department directly. The final decision to hire will be made
by the requesting supervisor within institutional guidelines.
D. Pay rates for hourly employees must be approved by the director of Personnel and the appropriate vice president or such other person as may be designated.