EXTRA COMPENSATION (SALARIED NON-FACULTY)

	EXTRA COMPENSATION (SALARIED NON-FACULTY)	No. 3-48	Rev. 2-3-94
		Date 8-17-77

I. REFERENCES

PPM 3-18, Overtime

II. DEFINITIONS

A. Extra Compensation

Payment for services rendered in addition to an employee's regular salaried effort

B. Funds Administered by the University

All funds administered by the University, including general funds, grant and contract funds, restricted and unrestricted funds, auxiliary funds and other agency funds

III. POLICY

A. Applicability

This policy applies solely to funds administered and paid by the University.

B. Extra Compensation Rates, Limitations and Approval Authority

1. The University has the right to pay extra compensation to salaried non-faculty employees who work significant additional time beyond their normal salaried duties.

2. The rate of extra compensation will be consistent with: 1) the overtime rate if required by law, 2) the current base salary rate (mandatory method for grants and contracts), 3) the established rate for the type of work being performed, or 4) a rate specifically approved by the supervising vice president or equivalent after receiving advice from the Human Resource Office.

3. Total extra compensation in any fiscal year may not exceed the following limits:

a. The supervising dean-level administrator may approve up to 15% of base salary.

b. The supervising vice president may approve up to one-third (33 1/3 percent) of base salary.

c. The president must approve extra compensation in excess of one-third (33 1/3 percent) of base salary. Such exceptions should be infrequent, temporary and based on circumstances where critical service needs of the University cannot be met by standard employment processes.

C. Other Considerations

1. Employees should not be expected to continually exceed the typical, average work-week, with or without extra compensation.

2. The supervisor over the area where the employee has his/her primary assignment shall monitor and document extra compensation to ensure employees do not receive dual compensation for the same effort or exceed the limitations outlined in this policy.

3. In addition to the policies outlined in this document, employees whose base salaries and/or extra compensations come from grant and contract funds are subject to the sponsor's regulations and require the approval of the Office of Sponsored Projects for payment of extra compensation.

4. All overtime payments to non-exempt professional and classified staff must be consistent with PPM 3-18.

5. The vice president of Administrative Services will periodically review the patterns of extra compensation and advise the President's Council on the overall impact and nature of such payments.