OVERTIME/COMPENSATORY TIME (NON-EXEMPT PERSONNEL)	No. 3-18	Rev. 06-27-07
		Date 8-17-77

I. DEFINITION

Overtime - Time worked by a non-exempt employee in excess of forty (40) hours during any workweek. The workweek is defined as the period between Saturday morning at 12:01 a.m. and the following Friday evening at midnight.

Compensatory Time - The practice of giving employees paid time off that can be used in the future in lieu of paying them overtime for hours worked in excess of 40 per week.  Compensatory time shall be accumulated at the rate of one and one-half times the overtime hours worked.

II. POLICY

A. Department heads and supervisors shall schedule their departmental workloads to preclude the need for overtime whenever possible.  Payment for overtime requires the approval of the supervising vice president, and employees are not authorized to work overtime without the prior approval of the immediate supervisor.

B. Daily hours may be varied within a workweek to accomplish necessary workloads and to limit or eliminate the necessity for overtime, but supervisors shall also exercise care that extended work schedules do not result in fatigue-related safety problems.

C. Supervisors may choose to use paid overtime or compensatory time to recognize overtime worked. Compensatory time cannot be used when the total compensatory time accumulated by an employee reaches a ceiling of 90 hours (60 hours of overtime multiplied by 1.5). Overtime worked above the ceiling necessitates payment.

D. Employees who have earned compensatory time must use the time within 90 calendar days following the day on which it is earned. Supervisors shall provide opportunity for the use of compensatory time within the 90-day limit.

E. At termination, payment for unused compensatory time will be included in the last payroll check.

F. Supervisors are responsible for maintaining records of compensatory time earned and used. Records for the current and past four fiscal years must be available for audit purposes.

G. Overtime shall be reported in increments of one minute.  All paid overtime will be charged to the hourly wage budget of the department.