AUTHORIZATION TO ACCEPT GIFTS	No. 2-2	Rev.
		Date 4-20-77

I. REFERENCES

PPM 1-2, Board of Trustees, Role of

II. POLICY

A. The president has the authority to accept gifts of any nature which, in his/her judgment, will be beneficial to the University.  Such gifts are subject to ratification by the Board of Trustees.

B. The University will not establish a value for gifts-in-kind.

III. PROCEDURE

A. All gifts are to be receipted through the Development Office and reported to the Board of Trustees.

B. All individuals receiving gifts in the name of Weber State University should notify the Development Office immediately so that appropriate recognition of the donor and expression of appreciation of the University for the gift can be initiated.

C. Upon receipt of a gift of cash, securities or kind, a multi-copy Advice of Gift form is filled out by the Development Office.  The original copy acts as a receipt to the donor.  The second copy, which accompanies the gift (if in cash or securities), then is deposited with the Business Office following approval by the vice president for Business Affairs.  An Advice of Gift form for unassigned gifts of kind is sent to Stores to be recorded on the University inventory list.

D. Most gifts made directly to the University through the Development Office are subject to review as to the desirability, value and function of the gift.  If there is a question concerning the utilization or practicality of any gifts, it is referred to the governing boards of the University (administration or Board of Trustees).  There are occasions when donors may leave or deliver to the University certain gifts, particularly in kind, without receiving prior approval in which case the University will act in the best interest of the donor as is practical.  The vice president for University Advancement coordinates and follows through on all such matters brought to his/her attention.

E. Gifts received through the Development Fund of the University (the official agency authorized by the Board of Trustees to solicit private gifts, grants, bequests, properties, etc., for the University), are administered pursuant to terms of the Articles of Incorporation of the Fund.

It is the policy of the Fund that gifts of kind or any other unusual or special nature are subject to the review of the Fund with the final decisions being referred to the Executive Committee of the Fund, which includes administrative and Board of Trustees representation.  If necessary, final decision on questionable gifts are referred to the administration or Board of Trustees.  Disbursements and use of funds are made following the manner prescribed by the bylaws of the corporation.  The Articles of Incorporation have been designed for ease of management and maximum protection to the donor and institution alike.

F. Gifts of an unusual or substantial amount receive a letter either from the vice president for University Advancement or the president of the University.  The president of the University receives an Advice of Gift notification on all gifts received by the University which carries a notation as to which gifts should receive presidential acknowledgement.

G. The Alumni Office, in addition to the receipt mailed by the Development Office, acknowledges all gifts made through the source with a personal letter.

H. All donations to the University receive a personally signed letter from the vice president for University Advancement in addition to the acknowledgement form.

I. A review of all gifts and grants is made monthly to assure proper acknowledgement received through the Development Office of the University.

J. A variety of special awards or acknowledgements are provided by the Development Office including citations, resolutions, plaques, recognition dinners and presentations appropriate to the amount and nature of the gift.