Records

Registrar: L. Winslow Hurst

Supervisor: Stella Tarwater

Location: Student Service Center, Room 202
Telephone: 801-626-6751, 6756, 6757
FAX: 801-626-6936

Internet Address: weber.edu/registrar

Privacy Rights

The WSU Records Office maintains student records in accordance with the Family Educational Rights and Privacy Act (FERPA), which affords students the right to inspect and review their educational records, the right to seek to have the records amended, and the right to have some control over the disclosure of information from the records. The law generally requires that written consent of the student be received before personally identifiable data about the student is released. Institutions may release, without written consent, those items specified as public or directory information, provided the institution informs students of the data designated as public information and gives students prior opportunity to refuse disclosure of any or all categories of that information. Directory information at Weber State University is currently specified to include name, address, telephone number, major (program of study), dates of attendance, degree(s) received, and full-time/part-time status.

Copies of the entire policy or information about specific procedures may be obtained from the Office of the Registrar.

Transcripts

Students may obtain official copies of their academic transcripts from the Records Office.  There is no charge (fee) for this service.

• Transcripts picked up in person require photo identification.
• Transcript requests may be made by mail or fax (no phone or e-mail requests) and should include the student's name, social security number, birth date, student's signature and complete address where the transcript should be sent. 
• Transcript requests by anyone other than the student must be accompanied by a written release from the student. The person receiving the record will be asked to show photo identification.

A printable copy of a transcript request form is available on the web at http://weber.edu/registrar/requestform.htm. Requests should be sent to: Weber State University, Records Office, 1102 University Circle, Ogden, UT 84408-1102, or faxed to 801-626-6936.

Record Holds

Transcripts and diplomas will not be issued for students who owe money to the university for financial aid, library fines, housing, traffic tickets, etc.

Students may access their grades on the Internet with a "Wildcat Mail" username and password. To obtain information about a previously issued account, contact the Computing Support Center "help desk" at 801-626-7777, or Registration at 801-626-6746, or the Davis Campus at 801-395-3456, or Academic Advisement at 801-626-6752 (or call toll free 800-848-7770 and select option 1).

Grading

Grade System

The following grades and numeric point values are used to compute the cumulative grade point average (GPA).

A	Excellent	4.0
A-	Excellent	3.7
B+	Good	3.3
B	Good	3.0
B-	Good	2.7
C+	Standard	2.3
C	Standard	2.0
C-	Standard	1.7
D+	Sub-Standard	1.3
D	Sub-Standard	1.0
D-	Sub-Standard	0.7
E	Failure	0.0
UW	Unofficial Withdrawal	0.0

To calculate a cumulative GPA, the total number of grade points (the number of credit hours per course multiplied by the numeric points listed above for the grade) is divided by the total number of credit hours.

Courses coded AR (academic renewal) and RP (repeat) are not used in computing the GPA, the graduation hours, or the total hours completed. Courses coded ND (non-degree) are not used in computing the GPA or the graduation hours completed, but they are included in computing the total hours completed.

Courses with the following notations in the grade column are not used in computing the GPA, the graduation hours, or the total hours completed (with the exception of CR-Credit courses which may be used toward graduation hours or total hours).

AU—Audit

• Indicates the student was allowed to sit in a class without earning credit or a grade.
• Audit Students who fail to attend class without withdrawing, may be issued a withdrawal (W). (See Registration section of this catalog.)

CR—Credit

• Indicates the student registered for a course on a pass/fail basis and earned at least a C-. (See Registration section of this catalog.)
• Certain courses are offered on a credit/no credit basis only and letter grades are not given.

I—Incomplete

• Indicates the student was unable to complete the course for a legitimate reason (such as accident or illness) after having completed a substantial portion of the required work.
• A written agreement between the student and the instructor indicates the work still to be done and the deadline for its completion.
• The student may complete remaining work without re-registering or attending the class during a subsequent semester.
• Credit hours are not counted until a letter grade is posted.
• All incomplete (I) courses must be completed prior to graduation.

NC—No Credit

• Indicates the student registered for a course on a credit/no-credit basis and earned less than a C-.
• Students who stop attending class without withdrawing will not receive an NC but will be given an unofficial withdrawal (UW) which is counted as an E in the GPA. (See Registration section of this catalog).
• Certain courses are offered on a credit/no credit basis only and letter grades are not given.

NG—No Grade Reported

• The instructor has not yet reported a grade for the course. This symbol is used for the semester Report of Grades only. A course without a grade will not appear on the student's transcript.

T—Temporary Grade

• The course is being continued in the subsequent semester and a grade and credits will be calculated when the course is complete and a letter grade has been issued. The "T" grade is approved for specific courses only.
• In the case where a student requires continued individualized instruction and advising by a faculty member, the student must register for the course again, and the original "T" grade will remain permanently on the student's transcript without credit.

UW—Unofficial Withdrawal

• Indicates the student stopped attending the course without officially withdrawing. Note: UW's are calculated as E's in the student's semester and cumulative grade point averages.

W—Withdrawal

• The student withdrew from the course in the interval comprising the fourth to eighth week of the term. Withdrawals from individual courses are not allowed after the eighth week of instruction. Students may completely withdraw from school (drop all classes) up to and including the last day of instruction prior to final exam week. The notation, "Registered and Withdrew" will appear on the student transcript.

Changing of Grades

• Grades may be changed only by the instructor who submitted the original grade.
• Students who feel their work has been evaluated unfairly should contact the instructor.
• Students who choose to complete a course on a credit/no credit basis may petition the registrar's office to have a CR grade replaced by the earned letter grade if they subsequently change their major or minor and need the letter grade to meet graduation requirements.

Repeat Courses

• Each course (unless specifically listed as repeatable for credit in the course description) may be used only once in cumulative hours and GPA.
• A course will appear on the transcript each time it is completed, but it will be counted only once in total hours and only the most recent letter grade received will be used to calculate the GPA (CR is not considered a letter grade and will not cause a previous grade to be discounted).
• Once a bachelor's degree has been posted to a student's permanent record, courses used for that degree may not be repeated to improve the GPA.
• Students who repeat a course should notify the Records Office and complete a Repeat Form.

Academic Renewal

Academic renewal allows students the opportunity to recalculate their GPA by discounting grades of D+ or lower which were earned six or more years prior to the date of petition.

• Courses completed prior to the awarding of a certificate, associate or bachelor's degree do not qualify for academic renewal.
• Students must be currently enrolled or must have been enrolled during the pervious term.
• Academic renewal may be requested only once during a student's academic career.
• Applications for academic renewal and detailed policy information are available at the Records Office.

Credit by Examination or Petition

Contact: Admissions Office
Location: Student Service Center, Room 101
Telephone: 801-626-6744
or
Contact: Records Office
Location: Student Service Center, Room 201
Telephone: 801-626-6757

Students may receive WSU degree credit by examination or petition under the following restrictions:

• The student must be currently registered or have an established WSU transcript.
• The student must pay the appropriate recording fee in addition to specific test fees.
• Credit will not be given if it duplicates previous examinations, petitions or course work for which a student received a grade (A-E) or notation I, T, W, UW, CR, or NC.
• Credit by examination or petition will not be considered part of the residency requirement.
• Credit by examination or petition, although graded with credit (CR), may be used to satisfy major, minor and general education requirements.

Advanced Placement Examination (AP)

• AP credit is earned by completing one or more high school AP courses and taking the appropriate exam(s) while in high school.
• WSU credit hours may be earned with each AP examination score of 3, 4, or 5.
• Students should request that their AP examination results be forwarded to the Admissions Office.
• Once test results have been received, students eligible for credit will receive an evaluation from the Admissions Office with instructions about how to have credits added to their transcript.

College Level Examination Program (CLEP)

• CLEP is a way for students to earn college credit by completing one or more of the General or Subject Examinations administered by the Testing Center.
• Applications and further information on the procedure, fees and testing schedule are available from the WSU Testing Center.
• Student's tests scores will be considered if the student withdraws from the same course within the first 3 weeks of the semester.
• Eligible students with passing scores will receive an evaluation from the Admissions Office with instructions about how to have test credits added to their transcript.

Special Examination

• Special examinations may be arranged to earn credit for some WSU courses not covered by CLEP testing. Each department determines which courses will qualify.
• Students must provide evidence of sufficient background in the area to be tested.
• Applications for Special Examinations and further information about requirements, limitations, and fees may be obtained from the Records Office or academic departmental offices.

Foreign Language Credit for Prior Language Experience

• Students with prior language experience may be given foreign language credit by examination or by passing a higher level course with a minimum grade of C. See the Foreign Language Department for applications and more information.

Credit for Military Training

• Students who have completed at least 24 months of active military service may be granted a maximum of 10 credit hours. These credits are awarded as 3 credit hours which satisfy general education Health SS1030 and 7 elective credit hours.
• Students who have completed four or more years in the National Guard or a reserve unit may be granted a maximum of 3 elective credit hours.
• Additional credit may be granted for military schooling if specific requirements are met.
• To receive credit students should submit military form DD2-14 and a $10 recording fee to the Admissions Office.
• Military credit will be evaluated only if it can be applied to a legitimate undergraduate degree program. Students who already have a bachelor's degree are not eligible for a military credit evaluation.
• Military credit is added to a student's total credit hours completed, and may reduce a student's eligibility for financial aid.

Credit for Courses from Non-accredited Schools and Colleges

• Students with credit from non-accredited schools may request transfer credit for certain courses which are equivalent to courses described in the catalog.
• Official transcripts should be mailed to the Admissions Office for evaluation of any credits automatically allowed by articulation agreements. Once a transcript is on file students may request that additional courses be evaluated by individual departments for credit.

Credit for Experiential Learning and Industrial or Commercial Training

• Credit for experiential learning shown to be equivalent to courses described in the catalog may be allowed by some departments according to specific guidelines.
• Application for Credit forms and further information are available from the major and minor department offices.

Academic Standards/Eligibility

Registrar: L. Winslow Hurst
Location: Student Service Center, Room 204
Telephone: 801-626-6750

Minimum GPA Standards

The minimum cumulative grade point average (GPA) required at WSU is 2.00 or C. The minimum GPA required by the university for graduation is 2.00; however some majors and minors have a higher requirement. Students with a GPA below 2.00 will receive one of the following notices and must see an advisor immediately.

Academic Warning

• Freshmen and sophomores with a cumulative GPA below 2.00 with 6 or fewer minus points* will be on academic warning.

Academic Probation

• Freshmen and sophomores who have a cumulative GPA below 2.00 and 7 or more minus points* will be on academic probation. They must earn a GPA of at least 2.00 their next semester to avoid suspension.
• Juniors, seniors and graduate students who have a cumulative GPA lower than 2.00 will be placed on academic probation and must earn a GPA of at least 2.50 their next semester to avoid suspension.

Academic Suspension

• Students who do not receive the minimum required GPA while on probation will be suspended for a length of time specified according to the number of suspensions:

  - Students suspended for the first time will be required to remain out of school for one semester.

  - Students suspended twice must remain out of school for one calendar year.

  - Students suspended three times must remain out of school for three years.

* Minus points indicate how many grade points a particular GPA is below 2.0. Minus points are listed on each semester Report of Grades and Academic Standing and on the web under Student Information, "Check Academic Standing." Minus points are calculated by the formula: (Cum GPA -2.0) x (GPA hrs) = minus points.

Example: a student with a cum GPA of 1.8 and 40 GPA hours would have 8.0 minus points:

Cum GPA        1.8 - 2.0    =	-0.2
Multiply by Cum GPA Hrs.	x 40
Minus Points	-8.0

Appeal Procedure

• Students who have been placed on academic warning, probation or suspension and feel their classification is in error or wish to appeal their status should see the Eligibility Supervisor to review their records and receive information regarding the process of appeal.
• Early readmission from suspension will be considered if the student presents evidence which shows a positive change of circumstance and suggests a high probability of future academic success.

Academic Honors

Each semester, students who complete at least 12 credit hours with letter grades (CR/NC grades and ND courses will not be counted) will qualify for honors recognition on the basis of their semester GPA as follows:

3.50 to 3.99 for the Honors Certificate
4.00 for the High Honors Certificate

Student Activity Eligibility

Students participating in activities such as student government, university organizations, clubs, special awards and intramural athletics should be matriculated students working toward a degree or certificate. Many individual programs and organizations have standards higher than this minimum.

Intercollegiate Athletics Eligibility

Students participating in NCAA sports must be enrolled as full-time students in a bachelor's degree program and meet satisfactory progress policies of the university, the Big Sky Conference and the NCAA. Details of these requirements may be obtained from the Eligibility Office.

Graduation

Registrar: L. Winslow Hurst
Supervisor: Lynn Schow
Location: Student Service Center, Room 136
Telephone: 801-626-6739/6740/7792
Internet Address: weber.edu/registrar (click on graduation)

Commencement

Commencement ceremonies are held in May and December. Students who complete degree requirements during the fall semester may attend commencement ceremonies in December, or the following May.  Students who complete requirements in the spring are eligible to attend the May commencement ceremonies.  Students who complete degree requirements in the summer may attend ceremonies the prior May or the following December.

Commencement information will be mailed to all students included in the printed commencement program. This information may also be obtained from the Graduation Office.

Graduation Application and Verification Process

Students who are nearing completion of Graduation Requirements, should take the following steps:

1. Obtain an application for graduation from the Graduation Office.
2. Schedule an appointment with their major/minor academic advisors and inform them that the purpose of the meeting is to review requirements in preparation for final clearance to graduate. 
3. Meet with their major/minor academic advisor. If all degree requirements will be complete by the end of the semester, the advisor will initiate the final electronic clearance process.
4. Take the completed application to the Cashier's Office or the Davis Campus and pay the application fee. The Cashier's Office is located in the Student Service Center, room 209.  
5. Submit the completed application to the Graduation Office, Student Service Center, room 136. The Graduation Office will mail Commencement Ceremony information to all candidates that apply by the application deadline.

All possible care is taken in checking student records for graduation; however, it is the sole responsibility of the student to verify all requirements for a degree.

 

• The Graduation Office will verify each student's completion of requirements after grades have been received for the student's graduating semester. Students who do not complete graduation requirements during their anticipated semester or who change their graduation semester should notify the Graduation Office of their new anticipated semester graduation date.
• Diplomas will be sent and degrees will be posted to student transcripts the semester following completion.

Changes in Graduation/Catalog Requirements

Entering students, including first-time and transfer students, will be required to complete the graduation, general education and program requirements listed in the catalog in effect when they first enroll, with the following exceptions:

• When students declare or change their programs of study, they are then required to graduate under the catalog in effect when they first select their program of study.
• Students cannot graduate under a catalog older than 6 years for a bachelor's degree (major and minor) or 3 years for an associate's degree, respectively. Students taking longer to graduate must select a more recent catalog under which to complete their degree requirements.
• Students may elect to graduate under the catalog which is in effect at the time they file for graduation.

Requests for Waiver of Requirements

Requests for waiver of graduation requirements are considered only on the basis of substantial and reasonable grounds. Students should contact the Graduation Office for information about the waiver process.

Completed Degree

Once a degree has been completed, the degree title and program name cannot be altered and a student cannot change factors related to that degree; courses cannot be repeated to improve the GPA, grades cannot be changed, and majors or minors cannot be added. If a student continues to earn a second bachelor's degree or a master's degree, GPA calculations begin again.  If a student continues on to earn a bachelor's degree after earning an associate's degree, the grades earned toward the associate's degree will be used in calculating cumulative GPA for the bachelor's degree. Academic renewal cannot be applied to the associate's degree courses once the degree has been completed.

Awarding of Multiple Degrees

Students may receive two degrees in the same academic year with the following exceptions:

• Students who complete requirements for an associate's degree (AA/AS) in general studies, and a bachelor's degree in the same academic year will be awarded the bachelor's degree only.
• Students who first earn an associate of arts or science degree in a specific academic area of study will not be awarded an associate's degree (AA/AS) in general studies.

Students must apply for graduation and are subject to a graduation fee for each degree or certificate received.

Second Bachelor's Degree

A student may qualify for admission to a second baccalaureate degree program following the completion of a first bachelor's degree at an accredited institution. A student must complete a minimum of 30 credit hours in residence at WSU with a GPA of at least 2.00. Some majors may require a higher GPA. The 30 hours must be approved in advance by either the department chairperson or academic advisor of the major in which the student plans on pursuing a second bachelor's degree. 

The 30 credit hour minimum WSU residency requirement must be met with courses taken in addition to and separate from those taken prior to the award of the first bachelor's degree. Military credit, special examination, and committee awarded credit do not qualify for hours toward the residency requirement.

Honors at Graduation

Students who qualify for honors based on their cumulative WSU grade point average (GPA) will have the appropriate designation indicated on their transcripts and diplomas.

Bachelor's Degree Honors

Summa Cum Laude - GPA of 3.90 or higher.

Magna Cum Laude - GPA of 3.80 or higher.

Cum Laude - GPA of 3.60 or higher.

Associate's Degree Honors

High Honors - GPA of 3.85 or higher.

Honors - GPA of 3.60 or higher.

Additional honors awarded at graduation are described under the Honors Program.

 

Weber State University 2003-2004 Catalog